Law firms should invest in the right document management platforms
Law offices of just about any size have huge budget items related to paper and ink. However, the ability to quickly and easily scan files into modern document management systems can go a long way toward ensuring firms not only don't lose track of anything, but can also expedite discovery and other key processes in the legal profession.
The "old way" of doing things for law offices tends to involve sending legal documents through the mail, but given the technology available today – and for decades, in fact – it's not always the most reliable or efficient way to get things done, according to Legal Futures. Printing and mailing documents can be a time-consuming, costly process, especially with email and other forms of high-quality electronic delivery widely available.
Modern solutions
Especially with so many documents associated with even a single case, significant issues can arise in terms of both cost and logistics if files are not managed properly. To that end, the more law firms can do to invest in document management services – whether they're still holding onto physical documents or not – the better off they're likely to be going forward.
The good news is that many law firms around the world are increasingly turning to this sort of document management strategy, and utilizing bulk scanning as well, according to the Ottawa Business Journal. After all, many firms have literal tons of paper they need to process, and utilizing bulk scanning in conjunction with robotic process automation can ferry every file to the right party within a document management system.
Why is it important?
When law firms reduce the amount of time spent filing paperwork away, searching for it within their archives or otherwise combing over huge piles of documents, they can devote more time to clients, the OBJ noted.
"It is a quantum leap in terms of the ability to serve your clients," Elliott Simcoe, a partner at Smart & Biggar in Ottawa, told the publication.
The more law firms of any size and shape can do to ensure they've investigated their options and invest in the right document management, the better off they and their clients will be in the long run.
