Digitizing your workflow is more than just scanning documents.
While most people think of scanning content when they hear document digitization. Scanning your paper files to cut down on your physical storage needs is a nice first step, but you can do so much more than that.
In order to implement a fully digital workflow, companies need to take a number of steps. A poorly rolled out digitization plan will yield less-than-satisfactory results.
Digital manipulation
Simply scanning a paper document to a static PDF is not going to do much in the long run. If you're not able to search for and extract the data, and pass data to line of business applications, there isn't a big difference between the scan and the paper document. While it can save storage space, you're not really getting the full benefit of the digital workflow. The ability to capture and process the scanned information is critical to developing more efficient processes.
"When data is input to a digital system, it flows to other connected databases or lines of business applications."
Integration
By capturing the data and keeping it in a digital format, you'll be able to connect this document with existing databases and information systems, allowing information to be processed seamlessly. This is where automation comes in. Simply put, in systems that rely on analog processes, people still need to input data manually. This is time-consuming and it leaves the possibility of human error.
A digital workflow with data extraction cuts down on the time that employees have to spend filling out redundant information. When data is entered into a digital system, that information flows to other connected forms and databases automatically. Think of what your organization can do with that kind of efficiency. It's possible in an automated workflow.
Inception Technologies offers comprehensive solutions for digitizing documents, capturing data and transitioning to an efficient digital workflow. The Inception team provides comprehensive solutions to help you implement modern, integrated processes. To get started, contact Inception Technologies today.
