Document capture helps businesses on multiple fronts
Many companies, regardless of their industries, are now turning to document capture solutions as a means of making their processes more efficient and cost-effective. With that in mind, it's vital for companies that may still be on the fence about such a move to figure out what the technology can do for them, on a number of fronts.
Even beyond the obvious long-term cost benefits of reducing hardware investments, distributed document capture also brings more potential savings in the form of increased security, according to Information Age. The reason why is simple: Businesses that control large amounts of sensitive data put themselves at greater risk when they have both physical and digital copies, especially because the physical copies may not always end up in the hands of only the people who need to see them.
With document capture and ongoing management of workflows, only the people who need to view a specific form or other document will actually see them. And when companies invest in document scanning with data extraction, they get even more power out of those systems, especially as devices enabled for the internet of things continue to proliferate in the workplace.
Why distributed capture matters
When it comes to further improving security, companies should also be increasingly concerned with ensuring documents at the outer reaches of the company are safe as well. With this in mind, having dedicated devices – including company-issued smartphones – that can be used to scan documents at the exact point where they come into the company, be it a reception desk, warehouse, or traditional office setting, can go a long way according to Tech Bullion.
There are now plenty of secure apps for any smartphone platform that effectively turn the devices into scanners, allowing companies to more effectively – and quickly – get important documents scanned into the system and ensure it gets to the people who need the information as efficiently as possible.
Businesses must continually assess their needs when it comes to document security and management, and any investments they make should come with significant research and training so all involved know how to properly handle all sensitive information as it comes into the business. That, in turn, can provide significant return on investment.
