If you're thinking of digitizing your company documents and need a secure platform through which to share them, consider SharePoint.
Microsoft in 2001 introduced its SharePoint platform, a document management system that enables users to share materials via a secure internal network. In the years since, companies in almost every sector have adopted the solution. Now, SharePoint boasts more than 160 million active users, according to Redmond Magazine. Of course, the platform's rise is due, in part, to the increasing number of organizations trading copy paper-driven processes for automated digital workflows with document-sharing services at their center.
If you're thinking of digitizing your company documents and need a secure platform through which to share them, consider SharePoint. It comes with some key, business-driving benefits.
Collaboration
The primary selling point for the program is its ability to foster collaboration in the workplace. Instead of handing off documents to colleagues, you can connect with them using SharePoint and point them to digitized materials stored in top-level libraries, according to TechRepublic. This saves time and reduces the likelihood of important company content being lost in transit. Plus, the system allows users to form project teams with collaborators and configure alerts to keep them abreast of deadlines or updates.
"Organizations are trading paper-driven processes for automated digital workflows with document-sharing services at their center."
Document management
SharePoint adopters can say goodbye to overstuffed file cabinets and flimsy file boxes, as the system stores digitized company assets of all kinds in a single location. This simple feature dramatically improves workplace efficiency, making complicated internal processes such as onboarding easier. With the platform in place, managers can direct new hires to these common documents instead of loading them up with printed orientation materials and forms.
Third-party integration
Though SharePoint is a robust program with myriad features, it can't handle everything. Luckily, Microsoft realized this and equipped it with a framework that integrates with third-party applications, Information Week reported. Companies that use the platform can pull in data from a variety of outside solutions and leverage that information to create automated workflows.
Here at Inception Technologies, we offer document scanning and document management solutions that integrate with Sharepoint. In addition, due to the architecture of the platform, Inception Technologies' document processing services can deliver customers' documents directly into their SharePoint environment.
If you're prepared to start the document digitization process and want to use SharePoint to establish automated workflows, contact us today.
