Scanning solutions can help your business go paperless, saving time and money.
All types of offices, whether law firms, insurance agencies or government, are increasingly seeking ways to operate more efficiently. According to the Minnesota Pollution Control Agency, the average office worker uses 10,000 sheets of paper per year. That's an awful lot of paper for just one person to go through, and there are a number of costs associated with handling all those paper forms. Document digitization can help your team move closer to a "paperless office" and enjoy many benefits.
Boosting productivity
Relying on paper documents can slow down an office's workflow. Requiring employees to fill out the same forms by hand not only takes extra time, but can lead to human errors, or difficulty understanding some handwriting. In addition, paper documents can be difficult to share between offices or colleagues separated by geography. Digitized documents are easily updated and easily shared, promoting better communication and collaboration.
"Digitized documents promote better communication and collaboration."
Saving money, space and other resources
Paper files build up over time, and that means you need to keep upgrading your storage capacity. Whether you're storing your files onsite or in a storage facility, that space can get expensive. The more old files you're keeping, the harder it is to find the one you're looking for when you really need it. Cutting down on the files you need to store in your office opens things up for more effective and innovative uses for your team.
Even though paper itself is relatively cheap, the Minnesota Pollution Control Agency estimates that printing, copying, storing and disposing of this paper can cost 31 times more than it cost to buy it. Reducing paper usage, in addition to reducing your office's environmental impact, can also save a great deal of money over the long run.
Maintaining security
Disasters like floods and fires can strike unexpectedly. All it takes is one event like this to wipe out years' worth of paper files. Even without a fire or flood, paper documents can be lost or damaged, rendering them useless. Once you've established document digitization, files are easily backed up, so they won't be lost or damaged. Digitized documents are easily searchable, making it much easier than digging through boxes upon boxes of paper files.
Inception Technologies offers comprehensive solutions for digitizing documents to save your team time and money, while also ensuring your documents are safely stored and easily searchable. We can scan your files, provide scanning solutions for your document capture projects and provide storage for your digital documents. Visit the Inception Technologies site to learn more.
