What law firms must consider when adopting document scanning
Many law firms are either adopting document management systems these days or upgrading older platforms they have been using for years. But because today's technology allows for so much flexibility, it's important for decision-makers to consider a number of issues that will have an impact on how their practices take full advantage of the options available.
These include, but are certainly not limited to:
Will it allow for remote scanning?
Law firms may have plenty of paper documents they need to put into their management systems located at a number of sites, according to Uptime Legal Work. Giving lawyers and paralegals the power to scan them into the system from anywhere they can get an internet connection is vital to boost efficiency.
Is it in the cloud?
As with remote scanning, legal professionals will need access to the document management system from anywhere to ensure they can get everything they need for a client or case on demand, the report said. Setting up workflows in those platforms is key to boosting that capability.
Will it make old documents searchable?
Any modern document scanning effort should automatically convert scanned text to information that's instantly searchable. If not, the point of having document scanning in place at all is somewhat defeated, considering the ability to quickly and easily search for keywords within thousands of pages of documents is what gives these platforms value in the first place.
How soon can it be adopted?
Any firms that haven't yet chosen a modern document scanning and management solution could be in danger of falling behind the rest of their industry. From 2017 to 2025, the global market for document imaging technology is expected to grow nearly 14 percent, according to Transparency Market Research. A large portion of that growth will be fueled by law firms, among a handful of other industries.
Ample research to determine the best possible platform will help law firms make the best possible decision.
