Replacing paper forms with a digital workflow helps nonprofits operate more efficiently.
Converting paper forms to digital files can help any type of organization reduce costs and operate more efficiently. One industry that stands to benefit a great deal is the nonprofit sector. As nonprofit workers, you and your colleagues are often part of a small team tasked with managing a lot of jobs at a time, so anything that helps to streamline processes can improve your day-to-day operations.
As nonprofits often have to work wonders with less resources, document digitization is a great way to increase efficiency and cut unnecessary costs. Here are some of the most important ways that your organization can benefit from using digital forms:
Improve donor management
Engaging donors helps nonprofits meet their fundraising goals and fulfill their stated missions. With strong donor management they're able to maintain ongoing relationships with donors, cultivating an environment of philanthropy. Replacing paper-based processes with digital ones can streamline donor management efforts for employees and philanthropists alike.
"Converting paper forms to digital allows for workflow automation."
Reduce costs
Nonprofits need to make every single dollar count, and paper gets expensive. All of the forms that your team uses accumulate over time, often leading to expensive storage measures. Whether it's filing cabinets or a warehouse, that's space that could be more effectively put to use than collecting dusty old papers. Paper and printer fees add up as well, and in the event of a fire, flood or other disaster, all of that work can be lost without digital backups.
Streamline processes
Workflows that rely on paper forms are often slow and less effective. Converting paper forms to digital allows for workflow automation, speeding up and simplifying many of the day-to-day tasks that you and your colleagues perform. Spend less time on paperwork and more time on tasks that are critical to your organization's mission.
Maintain compliance
Meeting regulations is important for nonprofits, particularly regarding donor management and fundraising efforts. Keeping a paper trail is critical, but when the paper trail is actually still made with paper it gets unwieldy fast. Document capture makes it easier for your team and any regulating bodies to manage, track and check your records to ensure compliance.
Maintain searchable records
Scanning paper forms allows for easier searching. When paper forms are filed away, finding the right one can be time-consuming. With searchable digital records, finding the data you need is faster and easier, whether it's donor information or volunteer files.
If your nonprofit is mired in a paper-based workflow, we can help! Contact Inception Technologies to learn more about digitizing your documents. Our team offers individual scanners, bulk scanning services, workflow automation and more.
